Keep your receipts. The university requires an itemized receipt, showing proof of payment ($0 balance due), for any transactions of $75 or more.
Per Diem. You can check the General Services Administration (GSA) website to see the meals & incidentals rates for the location you’re headed to: San Francisco ($76); Boston ($71). The rate on travel days is limited to 75%.
Staying with Colleagues. If you are sharing lodging with a colleague, we strongly recommend splitting the lodging bill and paying separately when you check-out. If you are staying in an Air BnB with colleague(s), please take a look at our instructions on InsideCIRES here. Before you head out on your trip, let us know if your lodging plan involves non-CIRES or non-CU employees.
Airfare. Your flights can be booked through either Concur or CBT. If you need to make any changes to your flights, contact CBT. Changes to your flight itineraries in order to accommodate personal travel need to be approved in advance by CIRES Travel. Let us know if that need arises in your trip.
Reimbursement. When you return from your trip, you can either create your own expense report in Concur (email us to review before you submit) or complete a Travel Voucher form and send it to us for processing. Our processing time is currently 15 business days.
Questions? Check out our Travel Services information on InsideCIRES. We have detailed information on specific travel costs available here as well as an overview of the reimbursement process. Still have questions? Send us an email.
