Dear CIRES Colleagues,
We’ve had a few inquiries about email signature lines. Here are some quick suggestions, from the CIRES IT and Comms teams, and some examples follow:
- Use – format for any phone numbers: xxx-xxx-xxxx
- Identify yourself as a CIRES/CU Boulder person; if you work in a NOAA lab, be careful not to suggest you are a fed. You can, but need not, use CIESRDS
- Use a line to separate your signature from the main body of your email
- Use 9- or 10-point font
- Don’t use active links or images in signature lines (they can trigger spam filters). Web and email addresses are ok, just don’t actively link them
- Consider if you want to include your pronouns
- Consider using Name Coach to include your own voice pronouncing your name. Instead of using the icon on your email signature, use just a url (eg: name-coach.com/becca-edwards)
- Consider adding your hours of availability, especially if you are part-time or changes offices regularly
- Some people include land acknowledgments in signature lines. CU Boulder’s is here.
Below are some suggested formats. If possible, we recommend using the font InterV, which CIRES is using on our new website and other branded materials. Outlook and Gmail have their own limited font libraries and although some systems will let you cut and paste in content and retain the font; others will not. Inter V is similar to Helvetica Neue, Arial, and Sans Serif fonts, but fonts are tricky and we discourage you from spending more than a few minutes trying to nail down perfect details.
Please feel free to reach out to Kari Bowen, Katy Human, Lauren Lipuma or ciresnews@colorado.edu if you have questions/concerns.
_________________________________________________________
Katy Human, PhD, she/hers
CIRES communications director
Cooperative Institute for Research in Environmental Sciences | University of Colorado Boulder
216 UCB | Boulder, CO 20309
303-735-0196 | Kathleen.human@colorado.edu
cires.colorado.edu
_________________________________________________________
First Last, PhD
Atmospheric chemist
CIRES | University of Colorado Boulder
Embedded in the NOAA Chemical Sciences Laboratory
325 Broadway R/CSL | Boulder, CO 80305
csl.noaa.gov and cires.colorado.edu
P: 303-xxx-xxx | E: first.last@noaa.gov
_________________________________________________________
First Last
They/Them
Research scientist
Cooperative Institute for Research in Environmental Sciences | University of Colorado Boulder
Working in the NOAA Physical Sciences Laboratory
325 Broadway PSL | Boulder, CO 80305
cires.colorado.edu and csl.noaa.gov
303-xxx-xxx | first.last@noaa.gov
_________________________________________________________
First Last
Web applications developer
CIESRDS and CIRES | University of Colorado Boulder
Part of the National Centers for Environmental Information
325 Broadway NCEI | Boulder, CO 80305
cires.colorado.edu and www.ncei.noaa.gov
303-xxx-xxx | first.last@noaa.gov
