As a friendly reminder to all Procurement Card cardholders, please be sure to abide by the proper business practice guidelines below when submitting PCard reports.
- Provide adequate documentation for all expenses. This includes itemized receipts, email correspondence, and any other information that could provide a clear justification for the purchase, in an effort to remain audit-ready.
- Provide a brief business justification for the purchase, describing how the purchase is beneficial to your work. This is especially important for purchases made from Amazon. We’ve recently received guidance from the PSC that Amazon purchases are highly susceptible to audit inquiries, so it’s best practice to provide as much documentation and details as possible for any purchases made from Amazon.
- Continue to ensure that tax is not applied to any P-Card charges that occur within Colorado. CU is a tax-exempt institution and should not be paying for tax. Please contact Aly Nahum if you have questions on how to make sure your purchases are set up as tax-exempt.
For additional resources regarding P-Card purchasing guidelines please visit the PSC Procurement Handbook: https://www.cu.edu/psc/procurement-card-handbook
