Does your grant support travel for GRAs or undergraduate students? Here are a couple of options for supporting their travel costs that don’t require your students to pay for costs out-of-pocket:
Getting a CU Travel Card: CU employees, including GRAs and undergraduate research assistants, are eligible to receive a corporate liability Travel Card. Your grant will not be charged for expenses until the student works with our Travel team to prepare their expense report. The Travel team and your finance manager can make sure that your grant only supports allowable, reasonable and necessary travel charges.
Check out our Travel Card and Getting Reimbursement pages on InsideCIRES for more information.
Group Travel: The University defines “group travel” as three or more employees/non-employees traveling to the same location for the same university business. If you are supporting travel for 3 or more GRAs or undergraduate research assistants to the same conference/field research site, you can act as the group leader and make both pre-trip and in-travel purchases using your Travel Card for the entire group. When the trip is over, you would work with our Travel team to reconcile all of the group’s trip expenses on your expense report.
More information on Group Travel can be found here on the Procurement Service Center (PSC) website.
Let the CIRES Travel team know if you have questions.
