{"id":2746,"date":"2023-09-26T16:07:57","date_gmt":"2023-09-26T16:07:57","guid":{"rendered":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/?p=2746"},"modified":"2025-03-07T19:07:55","modified_gmt":"2025-03-07T19:07:55","slug":"email-signature-line-guidance","status":"publish","type":"post","link":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/2023\/09\/26\/email-signature-line-guidance\/","title":{"rendered":"Email Signature Line Guidance"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Dear CIRES Colleagues,&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We\u2019ve had a few inquiries about email <strong>signature lines<\/strong>. Here are some quick suggestions, from the CIRES IT and Comms teams, and some examples follow:&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use &#8211; format for any phone numbers: xxx-xxx-xxxx&nbsp;<\/li>\n\n\n\n<li>Identify yourself as a CIRES\/CU Boulder person; if you work in a NOAA lab, be careful not to suggest you are a fed. You can, but need not, use CIESRDS&nbsp;<\/li>\n\n\n\n<li>Use a line to separate your signature from the main body of your email&nbsp;<\/li>\n\n\n\n<li>Use 9- or 10-point font<\/li>\n\n\n\n<li>Don\u2019t use active links or images in signature lines (they can trigger spam filters). Web and email addresses are ok, just don\u2019t actively link them&nbsp;&nbsp;<\/li>\n\n\n\n<li>Do not use pronouns on any correspondence from a NOAA account or GFE. CIRES employees not in CIESRDS can still consider including pronouns\u00a0<\/li>\n\n\n\n<li>Consider using <a href=\"https:\/\/oit.colorado.edu\/services\/teaching-learning-applications\/canvas\/enhancements-integrations\/integrations\/namecoach\">Name Coach<\/a> to include your own voice pronouncing your name. Instead of using the icon on your email signature, use just a url (eg: name-coach.com\/becca-edwards)<\/li>\n\n\n\n<li>Consider adding your hours of availability, especially if you are part-time or changes offices regularly<\/li>\n\n\n\n<li><em>Some people include land acknowledgments in signature lines. CU Boulder\u2019s is <\/em><a href=\"https:\/\/www.colorado.edu\/land-acknowledgment\"><em>here<\/em><\/a><em>.&nbsp;&nbsp;<\/em><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Below are some suggested formats. If possible, we recommend using the font InterV, which CIRES is using on our new website and other branded materials. Outlook and Gmail have their own limited font libraries and although some systems will let you cut and paste in content and retain the font; others will not. Inter V is similar to Helvetica Neue, Arial, and Sans Serif fonts, but fonts are tricky and we discourage you from spending more than a few minutes trying to nail down perfect details.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please feel free to reach out to Kari Bowen, Katy Human, Lauren Lipuma or ciresnews@colorado.edu if you have questions\/concerns.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">_________________________________________________________ &nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\"><strong>Katy Human<\/strong>, PhD, she\/hers&nbsp;<br>CIRES communications director&nbsp;&nbsp;<br>Cooperative Institute for Research in Environmental Sciences | University of Colorado Boulder&nbsp;&nbsp;<br>216 UCB | Boulder, CO 20309&nbsp;&nbsp;<br>303-735-0196 | Kathleen.human@colorado.edu&nbsp;<br>cires.colorado.edu&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\">&nbsp;_________________________________________________________&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\"><strong>First Last<\/strong>, PhD&nbsp;&nbsp;<br>Atmospheric chemist&nbsp;<br>CIRES | University of Colorado Boulder&nbsp;&nbsp;<br>Embedded in the NOAA Chemical Sciences Laboratory&nbsp;<br>325 Broadway R\/CSL | Boulder, CO 80305&nbsp;&nbsp;<br>csl.noaa.gov and cires.colorado.edu<br>P: 303-xxx-xxx | E: first.last@noaa.gov&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\">_________________________________________________________&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\"><strong>First Last<\/strong>&nbsp;<br>They\/Them<br>Research scientist&nbsp;<br>Cooperative Institute for Research in Environmental Sciences | University of Colorado Boulder&nbsp;&nbsp;<br>Working in the NOAA Physical Sciences Laboratory&nbsp;<br>325 Broadway PSL | Boulder, CO 80305&nbsp;&nbsp;<br>cires.colorado.edu and csl.noaa.gov&nbsp;&nbsp;<br>303-xxx-xxx | first.last@noaa.gov&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\">_________________________________________________________&nbsp;&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:9px\"><strong>First Last<\/strong>&nbsp;<br>Web applications developer&nbsp;<br>CIESRDS and CIRES | University of Colorado Boulder&nbsp;&nbsp;<br>Part of the National Centers for Environmental Information&nbsp;<br>325 Broadway NCEI | Boulder, CO 80305&nbsp;&nbsp;<br>cires.colorado.edu and www.ncei.noaa.gov&nbsp;&nbsp;<br>303-xxx-xxx | first.last@noaa.gov&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Dear CIRES Colleagues,&nbsp;&nbsp;&nbsp; We\u2019ve had a few inquiries about email signature lines. Here are some quick suggestions, from the CIRES IT and Comms teams, and some examples follow:&nbsp;&nbsp; Below are some suggested formats. If possible, we recommend using the font InterV, which CIRES is using on our new website and other branded materials. Outlook and&hellip; <a class=\"read-more\" href=\"https:\/\/ciresblogs.colorado.edu\/cires-admin\/2023\/09\/26\/email-signature-line-guidance\/\">Read More<\/a><\/p>\n","protected":false},"author":134,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-2746","post","type-post","status-publish","format-standard","hentry","category-communications"],"publishpress_future_action":{"enabled":false,"date":"2026-09-25 20:11:08","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/posts\/2746","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/users\/134"}],"replies":[{"embeddable":true,"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/comments?post=2746"}],"version-history":[{"count":6,"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/posts\/2746\/revisions"}],"predecessor-version":[{"id":3300,"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/posts\/2746\/revisions\/3300"}],"wp:attachment":[{"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/media?parent=2746"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/categories?post=2746"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ciresblogs.colorado.edu\/cires-admin\/wp-json\/wp\/v2\/tags?post=2746"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}